Privacy Policy

ASIAN OIL STORAGE SDN. BHD. respects the privacy of individuals who visit our website, communicate with us, submit business enquiries, or otherwise interact with our company.

This Privacy Policy explains how ASIAN OIL STORAGE SDN. BHD. collects, uses, discloses, stores, and protects personal information obtained through our website and related business communications.

ASIAN OIL STORAGE SDN. BHD. is a company incorporated in Malaysia and registered with the Companies Commission of Malaysia (Suruhanjaya Syarikat Malaysia, or “SSM”) under registration number 201701003035 (1217185-M).

By accessing or using our website, you acknowledge the practices described in this Privacy Policy.

1. About This Privacy Policy

This Privacy Policy applies to personal information collected through the ASIAN OIL STORAGE SDN. BHD. website and through electronic communications associated with the website.

It applies to information collected from:

• Website visitors
• Customers and prospective customers
• Business partners
• Contractors and suppliers
• Project representatives
• Professional advisers
• Individuals submitting enquiries
• Job applicants and prospective employees
• Other individuals who voluntarily communicate with us

This Privacy Policy does not necessarily apply to information collected independently through employment relationships, contractual arrangements, physical premises, or other business processes where separate privacy notices or contractual provisions may apply.

2. Information We Collect

Depending on how you interact with us, we may collect information such as:

Information You Provide

When you contact us or submit information through our website, we may collect:

• Full name
• Job title or position
• Company or organization name
• Business address
• Email address
• Telephone or mobile number
• Country or region
• Information contained in your enquiry
• Project or business requirements
• Information provided when requesting further information
• Information contained in submitted documents or attachments
• Recruitment-related information where you apply for employment

You should only provide personal information belonging to another person where you are authorized to do so.

Information Collected Automatically

When you access our website, certain technical information may be collected automatically, including:

• IP address
• Browser type and version
• Operating system
• Device type
• Screen characteristics
• Language preferences
• Approximate geographic region
• Referring website
• Pages visited
• Date and time of access
• Time spent on pages
• Website interaction information
• Error and diagnostic information

This information is generally used for website security, administration, analytics, performance monitoring, and improving the website experience.

3. How We Collect Information

We may collect personal information when you:

• Visit our website
• Complete an online enquiry form
• Contact us by email
• Contact us by telephone
• Request information about our services
• Submit a business or project enquiry
• Communicate with our representatives
• Submit a job application
• Participate in business correspondence
• Interact with our website or its features

We may also receive business contact information from representatives of organizations with which we have an existing or prospective business relationship.

4. How We Use Personal Information

We use personal information for legitimate business and operational purposes, including to:

• Respond to enquiries
• Communicate with prospective and existing customers
• Understand project requirements
• Evaluate business opportunities
• Coordinate meetings and discussions
• Provide information about our capabilities and services
• Develop and manage business relationships
• Communicate with suppliers, contractors, consultants, and business partners
• Respond to employment enquiries
• Process recruitment applications
• Maintain website functionality
• Monitor website security
• Detect and prevent unauthorized activity
• Improve website performance and usability
• Understand general website usage
• Maintain business records
• Comply with applicable laws and regulations
• Establish, exercise, or defend legal rights
• Protect the rights, property, and safety of ASIAN OIL STORAGE SDN. BHD., our personnel, business partners, and other individuals

We do not use personal information for purposes that are incompatible with the purpose for which it was collected unless permitted or required by applicable law.

5. Business and Project Enquiries

Information submitted through business enquiry channels may be used to evaluate and respond to requests concerning:

• Oil and gas storage infrastructure
• Terminal development
• Storage facilities
• Infrastructure planning
• Engineering and construction activities
• Project development
• Industrial infrastructure
• Potential partnerships
• Procurement and supplier relationships
• Other commercial opportunities

Where an enquiry concerns a proposed project, information may be shared internally with relevant personnel who need the information to assess or respond to the enquiry.

6. Recruitment Information

Where recruitment opportunities are made available through our website or other communication channels, applicants may voluntarily provide information such as:

• Name
• Contact information
• Employment history
• Educational background
• Professional qualifications
• Skills and experience
• Resume or curriculum vitae
• References
• Other information relevant to an employment application

Recruitment information will be used to assess applications, communicate with applicants, conduct recruitment activities, and satisfy applicable legal or administrative requirements.

We do not require applicants to provide information that is unrelated to the relevant employment opportunity.

7. Cookies and Similar Technologies

Our website may use cookies and similar technologies to support website functionality, security, analytics, and user experience.

Cookies are small data files stored on a device by a website.

Cookies may be used to:

• Maintain essential website functionality
• Remember certain website preferences
• Understand website traffic and usage
• Identify technical problems
• Improve website performance
• Support website security

Some cookies may be placed by third-party services used to operate or analyze the website.

You may configure your browser to reject or restrict cookies. Disabling certain cookies may affect the functionality of some website features.

8. Website Analytics

We may use website analytics technologies to understand general visitor activity and improve the website.

Analytics information may include:

• Pages viewed
• Approximate visit duration
• General traffic sources
• Device and browser information
• General geographic information
• Website interaction patterns

Analytics information is primarily used in aggregated or statistical form.

Where third-party analytics services are used, those providers may process technical information in accordance with their own privacy policies and contractual arrangements.

9. Legal Basis and Permitted Processing

Where applicable, personal information may be processed where:

• You have provided consent
• Processing is necessary to respond to your request
• Processing is necessary to perform or establish a contractual relationship
• Processing is necessary to comply with a legal obligation
• Processing is necessary to protect legitimate business interests
• Processing is necessary to establish, exercise, or defend legal claims
• Processing is otherwise permitted or required under applicable law

Where consent is relied upon, you may withdraw consent subject to applicable legal and contractual limitations.

Withdrawal of consent does not affect the lawfulness of processing carried out before withdrawal.

10. Disclosure of Personal Information

We do not sell personal information as a commercial product.

Personal information may be disclosed where reasonably necessary to operate our business or provide services, including to:

• Employees and authorized representatives
• Professional advisers
• Legal and accounting advisers
• Information technology service providers
• Website hosting and infrastructure providers
• Communications service providers
• Website analytics providers
• Security service providers
• Contractors and consultants
• Business partners involved in relevant projects
• Recruitment service providers where applicable
• Government authorities and regulatory bodies where legally required

Third parties receiving personal information are expected to handle such information appropriately and only for legitimate purposes.

We may also disclose information where required to comply with applicable law, regulation, court orders, governmental requests, or legal proceedings.

11. Corporate Transactions

If ASIAN OIL STORAGE SDN. BHD. participates in a merger, acquisition, restructuring, financing, sale of assets, joint venture, or other corporate transaction, personal information may be transferred or disclosed as reasonably necessary in connection with that transaction.

Any such transfer will be handled in accordance with applicable privacy and data-protection requirements.

12. International Data Transfers

Because business operations, technology services, professional advisers, and business relationships may involve organizations located in different countries, personal information may be processed or stored outside Malaysia.

Where personal information is transferred internationally, we will take reasonable steps to ensure that the transfer and subsequent processing are conducted in accordance with applicable legal requirements.

13. Data Retention

We retain personal information only for as long as reasonably necessary for the purposes for which it was collected, including legitimate business, contractual, legal, accounting, security, and regulatory purposes.

Retention periods may vary depending on:

• The nature of the information
• The purpose for which it was collected
• The nature of the business relationship
• Legal and regulatory requirements
• Contractual obligations
• Potential disputes or claims
• Security and recordkeeping requirements

When personal information is no longer reasonably required, it may be securely deleted, anonymized, or otherwise disposed of in accordance with applicable procedures.

14. Information Security

ASIAN OIL STORAGE SDN. BHD. takes reasonable measures to protect personal information against unauthorized access, alteration, disclosure, misuse, loss, or destruction.

Security measures may include appropriate administrative, technical, and organizational safeguards.

However, no internet transmission, electronic storage system, or communication method can be guaranteed to be completely secure.

Accordingly, while we take reasonable precautions, we cannot guarantee absolute security of information transmitted to or through our website.

15. Information You Send to Us

Users should exercise appropriate caution when submitting confidential or commercially sensitive information through general website enquiry forms or ordinary email.

Where a matter involves confidential project information, technical documentation, commercial terms, proprietary information, or other sensitive business material, we may provide or request an appropriate communication channel or process.

16. Your Privacy Rights

Subject to applicable Malaysian law and other applicable data-protection requirements, you may have rights concerning your personal information.

These may include the right to:

• Request access to personal information held about you
• Request correction of inaccurate or incomplete information
• Request clarification regarding the processing of your information
• Withdraw consent where processing is based on consent
• Raise concerns regarding the handling of your personal information
• Request that certain processing cease where applicable under law

Requests may be subject to reasonable verification requirements.

Certain information may be retained where retention is required or permitted by law or where it is necessary to establish, exercise, or defend legal rights.

17. Correction of Information

We take reasonable steps to keep personal information accurate and current.

If you believe information we hold about you is inaccurate or incomplete, you may contact us and provide the relevant details.

We may request reasonable information to verify your identity before making changes to personal information.

18. Withdrawal of Consent

Where we process your personal information based on consent, you may withdraw that consent by contacting us.

Withdrawal of consent may not be possible where processing is necessary for another lawful purpose or where continued processing is required or permitted by applicable law.

Withdrawal may also affect our ability to provide certain services or respond to certain requests.

19. Direct Marketing

We may use business contact information to communicate with individuals regarding company activities, services, business opportunities, industry developments, or other communications where permitted by applicable law.

Where required, we will provide an appropriate opportunity to opt out of direct marketing communications.

You may request that we stop sending promotional communications by contacting us using the details provided in this Privacy Policy.

Operational, transactional, legal, security, or other necessary business communications may continue where permitted or required by law.

20. Third-Party Websites

Our website may contain links to websites operated by third parties.

These websites operate independently from ASIAN OIL STORAGE SDN. BHD. and may have their own privacy policies and terms.

We are not responsible for the privacy practices, security, content, or policies of third-party websites.

We recommend reviewing the privacy policy of any external website before providing personal information.

21. Social Media and External Platforms

Where our website links to social media platforms or other external services, interactions with those platforms may be governed by the respective provider’s terms and privacy policies.

Information shared directly with an external platform is subject to that platform’s applicable policies rather than this Privacy Policy.

22. Children’s Privacy

Our website is intended primarily for business and professional audiences.

We do not knowingly seek to collect personal information from children for purposes unrelated to legitimate business activities.

If we become aware that personal information has been submitted by a child in circumstances where collection was not appropriate, we will take reasonable steps to address the situation in accordance with applicable law.

23. Automated Decision-Making

ASIAN OIL STORAGE SDN. BHD. does not intend for website enquiries or ordinary website interactions to be used for decisions producing legal or similarly significant effects through solely automated decision-making.

Where automated tools are used for website administration, security, analytics, or similar operational purposes, they are not intended to replace appropriate human consideration in significant business decisions.

24. Accuracy of Information

We make reasonable efforts to ensure that information contained in our business records is appropriate for the purposes for which it is used.

We rely on individuals and organizations providing information to ensure that information supplied to us is accurate, complete, and current.

25. Confidential Business Information

This Privacy Policy concerns personal information and does not replace contractual confidentiality obligations relating to commercial, technical, financial, engineering, project, or proprietary information.

Confidential business information provided to ASIAN OIL STORAGE SDN. BHD. may be subject to separate confidentiality agreements, contractual terms, or other applicable protections.

26. Data Breaches and Security Incidents

If we become aware of a personal-data incident that requires notification under applicable law, we will take appropriate steps to investigate, contain, mitigate, and address the incident.

Where legally required, affected individuals and relevant authorities will be notified in accordance with applicable requirements.

27. Complaints and Privacy Concerns

If you have concerns about how your personal information has been handled, we encourage you to contact us first so that we can review and address the matter.

We will consider privacy-related enquiries and complaints within a reasonable period and take appropriate action where necessary.

Nothing in this Privacy Policy limits any statutory right you may have to contact an applicable data-protection authority or other regulatory body.

28. Malaysia and Applicable Privacy Requirements

ASIAN OIL STORAGE SDN. BHD. is incorporated in Malaysia and handles personal information in accordance with applicable Malaysian laws and regulatory requirements.

The processing of personal data in connection with our activities may be subject to the Personal Data Protection Act 2010 (Act 709) and applicable subsidiary legislation, regulations, codes, guidelines, and amendments.

Where other privacy or data-protection laws apply to particular individuals or activities, we may also take those requirements into account.

29. European Economic Area and United Kingdom Visitors

Where applicable law provides individuals in the European Economic Area or United Kingdom with additional privacy rights, those rights will apply to the extent that ASIAN OIL STORAGE SDN. BHD. is subject to the relevant legal requirements.

Depending on the circumstances, these rights may include rights concerning access, correction, deletion, restriction of processing, objection, data portability, and withdrawal of consent.

Requests will be assessed according to the applicable law and circumstances of the relevant processing activity.

30. Visitors from the United States

Where applicable U.S. state privacy laws apply to particular processing activities, ASIAN OIL STORAGE SDN. BHD. will handle applicable requests in accordance with the relevant legal requirements.

Rights and obligations may differ depending on the applicable state law, the nature of the information, and the circumstances of processing.

31. Do Not Track

Some web browsers provide a “Do Not Track” setting.

Because there is currently no universally accepted technical standard governing how websites should respond to such signals in every circumstance, our website may not respond to all browser-based Do Not Track signals.

32. Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect:

• Changes to our business activities
• Changes to website functionality
• Changes to technology
• Changes to applicable laws or regulations
• Changes to our privacy practices
• Changes in how personal information is processed

When the Privacy Policy is updated, the revised version will be published on this website with an updated “Last Updated” date.

The updated Privacy Policy will apply from the date specified in the revised notice.

33. Contacting Us

For questions, requests, corrections, complaints, or other matters concerning this Privacy Policy or the handling of personal information, please contact:

ASIAN OIL STORAGE SDN. BHD.

Company Registration No.: 201701003035 (1217185-M)
Country of Incorporation: Malaysia

Email: privacy@asianoilstoragesdnbhd.com
Website: asianoilstoragesdnbhd.com

Please include sufficient information in your enquiry for us to understand your request and, where appropriate, verify your identity.

34. Privacy Request Handling

When submitting a privacy request, we may need to verify your identity before providing access to personal information or making changes to information held by us.

We may request additional information where reasonably necessary to:

• Confirm the identity of the requester
• Locate relevant records
• Understand the nature of the request
• Protect personal information from unauthorized disclosure

We will process legitimate requests within a reasonable period and in accordance with applicable legal requirements.

35. Governing Principles

Nothing in this Privacy Policy creates rights or obligations beyond those provided by applicable law.

Where a provision of this Privacy Policy conflicts with a mandatory requirement of applicable law, the applicable legal requirement will prevail to the extent of the conflict.

36. Summary

In summary, ASIAN OIL STORAGE SDN. BHD.:

• Collects personal information for legitimate business and operational purposes
• Uses information to respond to enquiries and manage business relationships
• Uses reasonable safeguards to protect personal information
• Does not sell personal information as a commercial product
• May use trusted service providers where necessary to operate our business and website
• May process information across jurisdictions where necessary and legally permitted
• Retains information only for as long as reasonably necessary
• Provides applicable rights concerning personal information
• Responds to privacy concerns and requests in accordance with applicable law

By using our website or voluntarily providing personal information to ASIAN OIL STORAGE SDN. BHD., you acknowledge that your information may be handled in accordance with this Privacy Policy and applicable law.